Nail Your Conference Room Set-Up with these Top Tips

When was the last time you could concentrate on a meeting in an uncomfortable conference room? Never, right? This is why good companies, no matter how small or large, place great emphasis on setting up their conference room just right.

Their main focus is to provide a comfortable environment where anyone can share their ideas. This way, everyone can concentrate on what is being discussed and be more productive. In this brief, we will give you some tips to help you nail your company’s conference room set-up.

Tips for Setting Up a Conference Room

1. Create a Comfortable Environment

Your first aim when setting up a conference room is to make it comfortable. The absence of comfort can make it very difficult to focus on the speaker or presentation, which will negatively affect the productivity of your workforce.

Some steps you can take to increase a conference room’s comfort level is to opt for padded chairs with good back support and ensure ample leg space. Consider something like this padded office chair from Amazon Basics for this purpose.

You should ideally install air conditioning and heating to regulate the temperature. Additionally, be sure to place the chairs at a comfortable angle so the people sitting in them can view the display and other people easily.

2. Use Conference Mics and Speakers

Although you can ask someone to speak up at a conference meeting, it can be anxiety-inducing for the speaker to do so. This is why using a conference mic and speakers is a good idea, as it allows everyone at the table to hear what the others are saying. A conference mic can also record the meeting for future reference or for taking notes.

Most good conference mics only cost between $60 to $150. You can also find budget options like the TONOR Conference USB Microphone for much cheaper. It is a good idea to use multiple mics for larger conference rooms for the best coverage. You can also assign individual mics to each chair if that is affordable.

3. Use Digital Displays

Using a digital display is an absolute must if you want your conference room to be up to modern standards. You can opt for a large screen or simply a projector. No matter which one you choose, be sure to connect it to a dedicated PC (personal computer) or laptop with a good internet connection. You should also ensure that the display screen is big enough so everyone can see what’s on it clearly, no matter where they are sitting in the room.

4. Utilize a Room Scheduler Software

A room scheduler software is a great tool for making the conference room more accessible. It allows you to better manage who has access to the conference room and at what time. It also allows employees to book the room in advance.

Additionally, you can put a small display panel outside the room to show the whole schedule for the day or the week. Using a room scheduler can help make planning more efficient, save time and avoid booking confusion in front of clients.

Final Thoughts

It is not a stretch to say that a company’s future is often decided right in its conference rooms. This is why setting up this important room is not a job that should be taken lightly. If the conference room has a good layout and has all the necessary equipment such as mics, speakers, and displays, you can promote productivity and raise morale in all future meetings. So, think of your conference room as a long-term investment that will pay off in the form of the company’s success.